FNMT Electronic Digital Certificate
What is the FNMT Electronic Digital Certificate?
Through this process, you can obtain the FNMT certificate, an electronic certification issued by the National Mint and Stamp Factory - Royal Spanish Mint (FNMT-RCM), which links users to signature verification data, confirming their identity.
What are the main benefits?
Managing body
National Mint and Stamp Factory – Royal Spanish Mint (FNMT-RCM)
Approximate timeframe
The processing times differ based on the type of certificate being requested, ranging from a few hours to several days or even weeks if in-person identity verification is necessary.
To whom is the procedure addressed?
- Any Spanish citizen or foreign national, whether of legal age or an emancipated minor, who possesses a valid ID card (DNI) or foreigner identification number (NIE).
- Representatives of companies, including sole or joint administrators, representatives of legal entities, and representatives of entities without legal personality.
What documentation do you need?
If you are applying for the Citizen Electronic Certificate:
For Spanish citizens:
The request code sent to your email,
and National Identity Document (DNI), passport, or driver's license.
For European Union citizens:
The request code sent to your email, and
Foreigner's National Identification Document indicating the NIE along with a passport or identity document from the country of origin, or
Certificate of Union Citizen indicating the NIE along with a passport or identity document from the country of origin, or
Official document granting the NIF/NIE, along with the passport or identity document from the country of origin.
For foreign nationals:
The request code sent to your email, and
Red/Green/White Foreigner Identification Card indicating the NIE along with the passport, or
Official document granting the NIF/NIE along with the passport.
If you are applying for the certificate of a natural person representing an entity:
For Spanish citizens:
National Identity Document (DNI), passport, or driver's license.
For European Union citizens:
Foreigner's National Identification
Document indicating the NIE along with a passport or identity document from the country of origin, or
Certificate of Union Citizen indicating the NIE along with a passport or identity document from the country of origin, or
Official document granting the NIF/NIE, along with the passport or identity document from the country of origin.
For foreign nationals:
Red/Green/White Foreigner Identification Card indicating the NIE along with the passport, or
Official document granting the NIF/NIE along with the passport.
If you are applying for the certificate of Representation of a Legal Person, you can check the required documentation based on the type of company at the following link.
Read lessWhat are the requirements to be taken into account?
The requirements for processing will vary based on the type of certificate:
Citizen electronic certificate:
- Must be a Spanish or foreign citizen, either of legal age or an emancipated minor, and possess a valid DNI or NIE.
Administrator Sole or Joint electronic certificate:
- Applicable to joint-stock or limited liability companies if the representative is the sole or joint administrator, with registered powers of representation in the Commercial Registry that have not been revoked.
Legal Entity electronic certificate:
- Depending on the initial letter of the NIF of the entity, the certificate may be requested by various entities, including companies with another company as the sole/joint administrator, joint-stock and limited liability companies with specific powers of representation, collective societies, limited partnership companies, cooperative societies, various associations and organizations, civil societies, foreign entities with legal personality, public bodies, religious institutions, regional governments, municipalities, and more.
Entity without Legal Personality electronic certificate:
- Depending on the initial letter of the NIF, this certificate may be requested by entities such as communities of property, property owner communities, independent corporations without legal personality, neighborhood associations, organs of administration without legal personality, temporary business partnerships, and various other entities without legal personality, including non-resident entities with a permanent establishment in Spain.
What are the steps you should follow?
Before embarking on the certificate application process, ensure that your computer has the required software for key generation installed – FNMT-RCM Configurator.
Once the software is downloaded and installed, it will run as needed by your browser. Access the FNMT Configurator Download Area.
Following the preliminary setup, you'll need to settle the applicable fee corresponding to the type of certificate. The fee ranges from €0 to €24, excluding taxes, and the certificate is issued with a 2-year validity period. Refer to the Price List.
The procedure varies depending on the type of certificate:
- Citizen electronic certificate: video identification, in-person accreditation, DNIe, and mobile device.
- Sole or Joint Administrator electronic certificate: application with FNMT physical person certificate or application with DNIe.
- Legal Entity electronic certificate: complete the form and submit it at the accreditation office.
The procedure varies depending on the type of certificate:
For the "Citizen" Electronic certificate, there are two methods available:
- Through video identification, in-person accreditation at the office, and DNIe.
- Via a mobile device.
For the "Sole or Joint Administrator" or "Legal Entity" electronic certificate, when downloading the certificate, it's essential to use the same computer and user account used during the application process and input the required data.
Need help?
Contact us for any question or suggestion
Frequently asked questions
Documentation provided from a foreign entity must be submitted with the Hague Apostille or in accordance with the requirements of the corresponding country. It should be written in the original in Spanish or officially translated into Spanish (sworn translation).
If you are applying for the User Certificate as an individual or the Certificate of Representative of a Legal Entity, you, the applicant, or your representative must personally visit a registration office to verify your identity. In cases where the applicant cannot attend, a third party may go on their behalf after notarizing the signature.
Here's a step-by-step guide:
- Print the designated form (contract), including both the applicant's information (front) and the certificate usage conditions (back), preferably on both sides of the same sheet.
- Complete and sign the front of the form, either as the certificate applicant or representative. Contract download.
- Similarly, sign the back of the form to acknowledge acceptance of the certificate usage conditions.
- Both the front and back of the form need to be signed by the applicant, and these signatures should be notarized in the presence of a notary.
- The notarization text should explicitly state that it was done in the presence of a notary.
- Once all pages have notarized signatures, the applicant can have a third party submit the request at any registration office.
- When submitting the application, provide the original form with notarized signatures (front and back) along with a copy. Additionally, present the original identification document of the person submitting the form with the notarized signature.
If the future subscriber or certificate holder faces challenges like a disability preventing them from making the request or obtaining notarization, the electronic certificate cannot be requested. In such cases, a certificate of representation for a natural person is sought, something not currently issued by FNMT - RCM, even if the representative can prove their legal or voluntary representation.
NOTE: New signature notarization contracts for AC Representation Certificates are available since 10/10/2019. Previous contracts will not be accepted at AEAT from 01/01/2020.
Currently, FNMT - RCM does not issue certificates of representation for individual persons. Therefore, obtaining this type of certificate is not feasible, even if the person acting on behalf of another can demonstrate their status as the legal or voluntary representative of the represented individual.
This option, initially appearing valid, has been excluded due to the legal risks associated with potential unauthorized or fraudulent use of the certificate. This is particularly relevant in cases where the represented individual has deceased, the power of attorney has been revoked, or the court judgment has not yet gained finality.
Yes, it is possible to authenticate at the Registration Office without the physical presence of the applicant, as long as the signature has been notarially validated.
Yes, if the signature has been legitimized in the presence of a notary public.
Generating the request code: On the Request page, users are required to input their ID number, first surname, email address, accept the terms, and click the "Submit request" button. Subsequently, a message containing a unique request code will be sent to their email. To complete the process, users need to visit the consulate or embassy with the code and their identification document for accreditation.
Accreditation at the consulate or embassy: With the request code and the specified documentation outlined on the Accreditation page, applicants must present themselves at the Consulate or Embassy for data registration. At the consulate, they will complete a contract (available for download on the Contracts page - Contract for Requesting the Issuance of a Certificate of the Identity of a Natural Person) for their signature. The Embassy or the respective Consular Office of Spain will stamp the request form, attach the carried request code, and send it via email to registroceres@fnmt.es for further processing. Users will receive an email notification when their certificate is generated and ready for download.
Downloading the certificate: The final step for users is to download the certificate through the Download page by providing the holder's ID number and the request code obtained in the first step.
No, a certificate that has been revoked for any reason cannot be reactivated. A new certificate must be requested.
If your company's administrator is another company, and even if it has a representative serving as the sole administrator, you should request the Certificate of Legal Entity Representative. This is necessary because our online registry query system does not currently support the retrieval of representation validity in cases where a company acts as the representative for another company.
To update the displayed name for easier identification, follow these steps:
- Open Internet Explorer and go to Tools / Options / Content / Certificates.
- Double-click on the certificate you wish to rename.
- Click on the Details tab and then select the Edit Properties button.
- In the Friendly Name field, enter the desired name that you want to appear whenever you need to select a certificate for accessing an application (note that this change won't affect the actual certificate but only the displayed name or alias). Click OK.
If you wish to validate a certificate from the new Representation CA or a document signed by one of the certificates issued by this CA, you can do so through Valide.
If the document is a PDF, it can be automatically validated. Configure the following settings in Acrobat Reader.
If you are looking to develop an automated validation system for certificates, download the integration information from this link. Documentation for the new Representation CA by FNMT.
FNMT-RCM does not provide support for certificate validation integration, as it facilitates the validation through Valide to avoid the need for additional development.
For the electronic signature of invoices, the Tax Agency accepts the use of any recognized electronic certificate. This includes legal entity certificates within the tax scope until their expiration, the new representation certificates, and individual certificates issued by FNMT - RCM. The process for obtaining these certificates is described in:
The Public Administration (*) can also use certificates regulated by Law 40/2015:
(*) To access Certification Services for the Public Administration, it is necessary to formalize a prior agreement between your organization and FNMT-RCM.
No, the email address appearing on the certificate cannot be modified. If you wish to change it, you will need to request a new certificate.
If you only want to modify the email address for notification purposes regarding the certificate's lifecycle, please send an email to representacion.ceres@fnmt.es with the following details:
Subject: Modification of email address for notification purposes.
- Tax Identification Number (NIF) of the Entity.
- Legal name of the Entity.
- NIF of the individual representative.
- Full name of the individual representative.
- Type of representation certificate (specify if it's sole/administrator, legal entity, or entity without legal personality).
- New email address.
NOTE: Requests lacking any of the required information will not be processed.
If the certificate is for an individual, please provide:
- NIF of the individual.
- Full name of the individual.
- Type of certificate.
- New email address.
The three types of Representation certificates issued by FNMT-RCM have a validity period of 2 years. The validity period is included in the certificate.
The revocation request for a Representation Certificate can be made through three methods:
At an accreditation office of AEAT, CNMV, and the Government of Navarra. You can personally visit the registration offices to revoke your certificate at:
- Delegations and Administrations of AEAT
- National Securities Market Commission (CNMV)
- Government of Navarra
Through the FNMT website, using the online annulment option.
Via our telephone revocation service (To revoke through this service, it is necessary to know the request code of your certificate) at 917406848 / 913878337.